What is a data sheet?

The data sheet is a product document that summarizes the technical
specifications of a product. It is created by the companies to be used
externally or even internally in their businesses. Data sheets serve as a
communication link between the producer and the buyer.

Your Complete Guide to Data Sheets


Data sheets cover all the aspects of your products. Effectively detailed characteristics of the product will allow customers to understand and assure that their expectations will match with their requirements.


It is not a sales sheet or typical advertising document that aims to pitch your product features. Therefore it is main is aim not to persuade the reader to purchase a product. Instead, a data sheet describes a product, give detailed information to a reader.

Why do you need a data sheet?

The main objective of the data sheet is to communicate with the technical specifications of a product. Thus, you need a data sheet to describe your product in a way that eliminates further technical discussion with a client or prospect. Certainly, a powerful data sheet makes it easier for you to explain technical characteristics without time-consuming face-to-face interaction.

Also, if you successfully deliver all the product’s technical information, specifications, application information on a data sheet, it will save time for both your customer and the sales team. Since the consumer will know how to use the product in the right way and there will likely be less reach with complaints. As a result, this will be saving your company’s time and decreasing customer support costs.

How to make a data sheet?


Before you start creating your data sheet get organized and think about what information should be added to your document. Each piece information you provide should answer the audiences most likely questions.


1) Template Design


Modify the header with your product name and product number. A touch of color will make it visually impressive. You can change font size, style or color to make it stand out from other components. The logo always must be placed in the header.



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Template designing on TDSmaker app



2) Product Description


Add important and key information about your product which can capture the attention of leads (potential customers). Summarize the features, usage, and benefits with 1 or 2 paragraphs in an easy to read and understandable manner. You can request help for this section from your marketing department. But don’t forget that this is not a white paper or brochure, keep it technical and informative.


A pro tip: pay attention to this section: it should leave a good impression on readers. Because people will determine whether your product works for them or not based on the first product overview.




BASF product description on a data sheet
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             BASF product description on a data sheet



3) Images


Images help you to improve the content and visual design of data sheets. Showcasing the product from different angles gives a reader a broader understanding of technical specifications and facilitates the decision-making process.


Tip: As result,images added to data sheets can be more attractive for some industries such as fashion, food, and consumer goods.


data sheet template image
                                                                                                                                                                                                             Data sheet template image



4) Tables and Graphics


Tables of parameters are the heart of every data sheet to show the technical specifications in one place hence It is a set of information that buyers will pay close attention to. Especially tables are essential parts of electronics and semiconductor data sheets to show specs of the products.


                                                                                                                                                                                                               Type of graph & table in a data sheet


5) Technical drawings


Technical drawings help to explain technical parts, accessories, gates and their connections that can not be described in any other way.


Network Rack Datasheet Template copy


Technical drawing data sheet







Stand out in the crowd and get started!

A well-written, structured, informative and visually appealing design plays a crucial factor in buyers’ decision-making process.


We have editable pre-made templates for many sectors to make your job easier.  Only needing to do basic customization on your templates can help save you time!

Get started with a free data sheet template

What TDSmaker brings together?


TDSmaker is cloud-based software that provides an all-in-one solution to design, create and manage data sheets and distribute them from one-platform.


Our template library covers many industries from electronics to chemical production. Each template can be customized and aligned to your corporate branding to keep consistency across all your technical documents.


Commercial Lighting Data Sheet Template
                                                                                                                                                                                                                                                                                                                                                                                                                                          Commercial Lighting Data Sheet Template


You can always update your contents, specifications, and needed fields. And your team can collaborate on your data sheet anytime.


TDSmaker is a platform for collaboration between teams to facilitate ideas flows and increase productivity levels. Managers can build a hierarchy of accesses by assigning permission for each TDSmaker user. Moreover, one can track other’s actions and see the versioning of each document.


And lastly, TDSmaker enables you to analyze the performance of all documents. Reports will help you to understand if some data sheets need corrections. TDSmaker eliminates many steps in between writing content and communicating with the customer. Consequently, you just focus on your main tasks.


Let TDSmaker simplifies data sheet creation process for you.

Create a Data Sheet in Minutes

Try TDSmaker free with 14-day trial, no card details required!